Financials
EMAN 04

EMAN is not an accounting system: It gets its accounting data provided by commissioning current accounting systems that the institution is already engaged by him, in the concrete installations pt:

EMAN is not an accounting system: It gets its accounting data provided by current operating accounting systems that the institution is already using, in the concrete installations pt:

The system is a user-friendly PC-based system that allows department managers, etc. broader overview of tasks, resources and economy, so decentralization of planning and accountability can be implemented with computer support.

The system includes a flexible report generator that allows for all accounting records, budget information, etc. can be pulled into reports without having to use expensive operation time on the central computer system.

EMAN Budgeting is the program for registration budgets and external funding for all the activities of the institution.

The starting point is a specific fiscal year, but also perennial economy activities can be registrated. This makes any movements to and from the following years simple to register.

EMAN is more an information system than an accounting program: The registration of budgets happens with the possibility of identifying any changes and justifications, so that you decentralized can see the current economic environment and the story behind it´s genesis.





The activities can be assigned individual codes for purposes, area of action, core area, etc. and allows the printing of reports that reflect both plans as the economy within these different divisions.
All activities are performed in one department, but may also be reported into transversal activities so quickly in the program you can get an overview of all departments' total contribution to a cross-cutting activity - for instance the overall continuing education program, a research project or equipment procurement. There´s a quick access to key figures for each department and for the whole institution.

If EMAN Import from a external accounting system is operational the budget program also shows all account numbers at diferent levels right down to the induvidual entry.

If also EMAN Planning is operational the payroll budget is created automatically from the working planning shedule.

The Budget program is always delievered in both a functional version with detailed options and an employee version where there´s acces to view most information but only the possibility to change transactions under the induvidual activities.

EMAN planning is on the one hand based on specific employees with specific saleries on the other hand on the institutions activities.

The activities can be created in the plannig program with a description of the annual action plan and an eventual reference to an expanded project description in danish and english

The planning can based on activities or employees: The program shows ongoing how much working time the induvidual employee has available (unscheduled) and how big the payroll budget of the activities will be with the defined planning.

All activities are grouped into a number of departments and it is possible to see key figures for each department.

If the employees are registrated in an EMAN Payroll simulation it´s possible (for selected staff groups)
to make automatically planning of vacation, sickness, internal meetings or similar activities that don´t contribute immediately to earnings.

If also EMAN Budgeting is in operation the external fundings are shown in the planning program and activities which in their planning doesn´t add up to the expected less planned payroll use than externally located) are marked especially. If also EMAN activity registration is in operation the planning program also shows the extent of working hours up to date.

Project Descriptions of Eman can be printed as HTML files for direct use in connection with an internal or external WEB server.

Eman payroll management is based on standard data from the SCL. Based on these data employees are established in the Eman database with all the features and salary information that can be retrieved from the data.

By regular loading you can then view all employees total salary month by month and part of remuneration by part of remuneration. The payslips are right under your fingertips on your computer.

But EMAN payroll management doesn´t stop there, you can add information about the expected payroll developments.

With this information for instance there can be calculated the expected payroll for the entire year.

The program also calculates each employee´s hourly rate, so it can be incorporated in the planning of other EMAN modules

EMAN Import is a planning and information system which provide an overview scheduling and budgets but all bookeeping is left to the existing accounting system.

The accounting information is imported to EMAN from the accounting system mentioned above. So far there has been developed modules to import from SCR and SCL, but development of import modules from other systems is available if neccesary in the delievery. This makes its possible to make sure that the surface to The National Accounts, debtor control etc. are completely unaffected by the use of EMAN.

The import is loaded from SCL by using a standard disc driver (Benda Disc). The import is also loaded from SCR in form of a posting list for instance each week. Based on this the report printing can also be done locally and therefor much cheaper than using SCR.

Activity Registration in connection with EMAN can either be done as an import from an existing activity registration system or EMAN´s own module to activity registration can be used.

EMAN´s activity registration is avialable in two variants:

a) An application to a monthly entry of summary data.
b) An program for ongoing induvidual registration. Typing in the last mentioned requires the approval of employee and department manager before transferring to the central part of EMAN.
The typing is controlled by the other data in EMAN so that there can´t be entered wrong employee initials or activity numbers. You can register induvidual hour standards and the program keeps track of the more/or less balance according to flextime.

InfoTime

InfoTime is a flexible program for time registration.

The program provides an opportunity for both registration of the time that you come and the time that you leave (flex time registration) vaccation, courses, sickness and registration of working hours among the activities (purpose).

Managers can view and approve time recording for his or her own employees when the employees have authorized the registration. Each employee can registrate their own favorite activities which afterwords are standard in the program.

The list of favorite activities can each day/week be extended with other activities.

Current balance is calculated in relation to normal full-time employment or in relation to individual part-time.

The time registration of the employees can be supplemented with the registration of the manager/the secretariat and appreciation or impairment of balance.

Optional code type allows registration and inventory across activities and printing of invoice basis
with varying hourly rates, etc.

Info Time is a Windows-based multi-user application for use on PC networks. The program is available in both a 16 as a 32 bits version.

The program is a further development of InfoShares program AktiMed, which is developed in collaboration with the Institute of Occupational Health. AktiMed is DOS based and runs under DOS, Windows and  OS / 2

Features and conditions of possibility





Additionally, all time registration can be provided with optional code types which regularly can updated. For instance, the code types can be used to registration of time spent with different invoice price, time spent on different phases of a project or the breakdown of a specific task on the client different departments.

The program continously calculates the balance of the induvidual employee and the Secretariat can make an appreciation or impairment of the balance. Each employee can choose a set of activities (cases) as a starting point for the time registration and on ad hoc basis extend these with other activities.

Employees with individual working hours (part time) may have calculated their balance in relation to this.

Department managers, office managers etc. must have access to view the time registration of their own employees when it´s approved by the employee, but they can´t make any changes in the time registration. 

When the time registration is approved by the department manager it can no longer be changed.

Reports in InfoTime

Summary time

The RejsAdm 5 programme makes it possible to create the employee´s travel settlement electronic using the the proper rate of expenses etc. It also contains registration of paid currency advances, other disbursement of the institution, return currency, registration of received return value and prints of typing annex to the institution´s accounts.

It gives you great work savings for both individual travelers as employees of the secretatiat functions together with faster acces to accurate rates, fewer clerical, less control of work and less talk back and forth about errors etc.




RejsAdm is found in five different basic versions. The screen above is from RejsAdm5. Account numbers expenses etc. can be continuously adjusted by each institution. Special versions and fixes are developed after offers.

EMAN kompetence to administration of competency development allows you to registrate applications and related budgets and funding source in connection with courses, foreign travel etc. and carry their approval.

In approving a course the budgeted amount is transffered as a disposition on the selected activity in EMAN. In the connection with the approval of the manager can constantly see how the budget for the activity is influenced by those made approvals.

The system is supplied - no matter how many modules are purchased - along with a management program that allows you to assign user rights, see the users in the system, create accounts, departments, overhead factors and other codes.

Eman is now available in version 3. Version 1 and 2 were developed in DOS and version 2 was primarily a data base conversion from experience with the operation of the 1. version. Version 3 is a Windows version based on version 2

Please click the download button below to download this program for 30 days for free!